Payroll
Simplify taxes and get back to business.
Alpha CPA LLC provides full-service payroll processing and HR compliance for small businesses, S-Corps, LLCs, and growing companies. We handle everything from employee setup to year-end W-2 filing — so your team is always paid accurately and on time.
🔧 What’s Included in Our Payroll Services
| Service | Details |
|---|---|
| Payroll Processing | Weekly, bi-weekly, semi-monthly, or monthly payroll runs |
| Direct Deposit | Same-day or next-day direct deposit for all employees |
| Pay Stub Generation | Detailed pay stubs for every employee every pay period |
| Tax Withholding | Federal, state & local tax withholding calculated automatically |
| Quarterly 941 Filing | IRS Form 941 filed on time every quarter |
| FUTA & SUTA Filing | Federal & state unemployment tax filings handled |
| New Hire Reporting | State new hire reporting submitted within required deadlines |
| Benefits Management | Health insurance, 401(k), FSA, HSA deductions managed |
| Garnishments | Child support, tax levies, and wage garnishments processed |
| W-2 & 1099 Filing | Year-end forms prepared, filed & distributed |
| Workers’ Comp Integration | Pay-as-you-go workers’ compensation integration |
| Multi-State Payroll | Employees in multiple states handled seamlessly |
👥 Who We Serve
| Business Type | Payroll Needs We Handle |
|---|---|
| S-Corporations | Owner W-2 salary + shareholder distributions |
| Small Businesses (1–10 employees) | Full payroll + HR compliance |
| Growing Companies (11–50 employees) | Multi-department payroll + benefits |
| Contractors & 1099 Workers | 1099-NEC preparation & filing |
| Seasonal Businesses | Flexible payroll scheduling |
| Multi-State Employers | Payroll tax compliance across all states |
⚠️ Payroll Compliance Risks
| Risk | Potential Penalty |
|---|---|
| Late payroll tax deposits | 2%–15% of unpaid taxes |
| Incorrect W-2 filing | $50–$580 per form |
| Misclassifying employees as contractors | $1,000–$25,000+ per worker |
| Missing new hire reporting | $25–$500 per employee |
| Unpaid overtime violations | Back pay + 100% liquidated damages |
| State payroll tax non-compliance | Penalties + interest per state |
💡 The IRS assessed over $7 billion in payroll tax penalties last year. Alpha CPA LLC ensures you’re never one of those businesses.
💰 Payroll Service Pricing
| Plan | Employees | Monthly Price | Best For |
|---|---|---|---|
| 🟢 Starter | 1–5 employees | $149/mo | Solopreneurs, S-Corps |
| 🔵 Growth | 6–15 employees | $249/mo | Small businesses |
| 🟣 Professional | 16–30 employees | $399/mo | Growing companies |
| 🏆 Enterprise | 31–50 employees | $599/mo | Larger organizations |
| ⭐ Custom | 50+ employees | Custom Quote | Multi-location businesses |
✅ All plans include direct deposit, tax filing, W-2/1099 preparation, and dedicated payroll specialist.
➕ Payroll Add-Ons
| Add-On | Price |
|---|---|
| 1099 Contractor Filing (per contractor) | $25/contractor |
| Multi-State Payroll (per additional state) | $49/mo per state |
| Benefits Administration | $49/mo |
| HR Compliance Support | $99/mo |
| Time & Attendance Integration | $49/mo |
| Same-Day Direct Deposit Upgrade | $29/mo |
| Workers’ Comp Integration | $39/mo |
🚀 Payroll Setup Process
Step 1 — Free Payroll Consultation (20 min)
We review your current payroll setup, employee count, pay schedule, and compliance needs.
Step 2 — Business & Employee Setup
We collect your EIN, state tax IDs, employee W-4s, I-9s, and direct deposit information.
Step 3 — Software Configuration
We set up your payroll system (Gusto, QuickBooks Payroll, or ADP) and configure all deductions, benefits, and tax settings.
Step 4 — First Payroll Run
We process your first payroll together, verify all calculations, and confirm direct deposits.
Step 5 — Ongoing Payroll Management
We run payroll on your schedule, file all taxes on time, and handle any employee changes or additions.
Step 6 — Year-End Processing
We reconcile your payroll, prepare all W-2s and 1099s, and file with the IRS and SSA by January 31st.
📋 Complete Payroll Setup Checklist
Business Information Needed:
- ✅ Federal EIN (Employer Identification Number)
- ✅ State employer tax account numbers
- ✅ Business bank account for payroll funding
- ✅ Pay schedule (weekly, bi-weekly, semi-monthly, monthly)
- ✅ Workers’ compensation policy number
Employee Information Needed:
- ✅ Completed W-4 (federal withholding)
- ✅ State withholding form
- ✅ Completed I-9 (employment eligibility)
- ✅ Direct deposit bank information
- ✅ Benefits enrollment forms
Compliance Setup:
- ✅ State new hire reporting registered
- ✅ FUTA & SUTA accounts active
- ✅ Quarterly 941 deposit schedule set
- ✅ Workers’ comp coverage confirmed
- ✅ Overtime policy documented
💡 S-Corp Owner Payroll — Special Considerations
If you own an S-Corporation, payroll is required by the IRS. Here’s what Alpha CPA LLC handles for S-Corp owners:
| Item | Details |
|---|---|
| Reasonable Salary Determination | We research market rates and document your salary justification |
| Owner W-2 Processing | Your salary processed through payroll like any employee |
| Shareholder Distribution Tracking | Distributions recorded separately from salary |
| SE Tax Savings Calculation | We calculate exactly how much you save vs. LLC |
| Annual Salary Review | We review and adjust your salary as income grows |
📌 S-Corp owners who don’t run payroll face IRS reclassification — the IRS can recharacterize all distributions as wages and assess back payroll taxes + penalties.
🌟 Why Alpha CPA LLC for Payroll?
- ✅ CPA-managed payroll — not just a software tool, a real CPA reviews everything
- ✅ Tax-integrated — payroll syncs directly with your bookkeeping and tax returns
- ✅ S-Corp specialists — we handle owner payroll and distributions correctly
- ✅ Multi-state experts — employees in multiple states? No problem
- ✅ Penalty-free guarantee — we cover penalties caused by our errors
- ✅ Dedicated specialist — one person who knows your payroll inside and out
🧮 Payroll Tax Savings Estimator
| Annual Payroll | DIY Payroll Risk Exposure | With Alpha CPA LLC |
|---|---|---|
| $50,000 | $2,500–$7,500 in potential penalties | $0 penalty risk |
| $150,000 | $7,500–$22,500 in potential penalties | $0 penalty risk |
| $300,000 | $15,000–$45,000 in potential penalties | $0 penalty risk |
| $500,000+ | $25,000–$75,000+ in potential penalties | $0 penalty risk |
📞 Ready to Run Payroll the Right Way?
Alpha CPA LLC | Full-Service Payroll & HR Compliance
📧 info@alphacpallc.com
🌐 www.alphacpallc.com
📱 Book Your Free Payroll Setup Consultation Today